Privacy Policy for Ludin IP Pte Ltd
Effective Date: 27 January 2026
Ludin IP Pte Ltd (“Ludin IP”, “we”, “us”, or “our”) is a Singapore-incorporated intellectual property firm providing a range of intellectual property services, including patent agency services. We are committed to protecting the personal data of individuals in accordance with the Singapore Personal Data Protection Act 2012 (“PDPA”). Personal data means any information that can identify an individual.
This Privacy Policy explains how we collect, use, disclose, retain, and protect personal data in the course of our operations.
1. Personal Data We Collect
In the course of providing patent agency services, we may collect the following types of personal data, where applicable:
a. Contact Information
Name, correspondence address, email address, telephone number.
b. Identification Information
NRIC number, passport number, nationality, or other identification details, only where required for:
Filings with the Intellectual Property Office of Singapore (“IPOS”) or foreign patent offices; or
Compliance with legal, regulatory, or due diligence requirements.
c. Professional and Inventor Information
Job title, name of employer, identification information of inventor, technical background.
d. Financial Information
Billing address, invoice details, and payment-related information.
e. Technical and Filing Information
Information contained in invention disclosures, patent specifications, correspondence, and IP portfolios, which may incidentally include personal data of inventors or applicants.
2. Purposes of Collection, Use, and Disclosure
We collect, use, process and disclose personal data for the following purposes:
Providing intellectual property services, including patent agency services, IP advisory work, and related professional services;
Preparing, filing, prosecuting, and maintaining patent applications and related IP rights in Singapore and overseas;
Acting as a registered patent agent before IPOS and foreign patent offices, where applicable;
Communicating with clients, inventors, professional counterparts, and relevant authorities;
Responding to enquiries on our intellectual property services;
Conducting conflict checks, client onboarding, and internal administration;
Issuing invoices and processing payments; and
Complying with applicable laws, regulations, professional obligations, and lawful requests from authorities.
3. Consent and Legal Basis
You may have provided personal data to us personally or authorised other individuals to provide the personal data to us and consent (on your behalf) to our collection, use and disclosure of your Personal Data from these individuals for one or more of the purposes described in Section 2 “Purposes of Collection, Use and Disclosure” above, or other purposes for which consent has been sought and obtained. These individuals could be your superiors, employees, subordinates, colleagues or collaborators, as applicable.
Where you give us personal data about other individuals, you confirm that you are authorised to disclose and consent, on their behalf, to the collection, use and disclosure of their personal data for the purposes described in Section 2 “Purposes of Collection, Use and Disclosure” above, or other purposes for which consent has been sought and obtained.
4. Disclosure of Personal Data
We may disclose personal data to the following parties, where necessary for the purposes stated above:
Regulatory and Government Authorities, including IPOS and foreign patent offices;
Foreign Patent Agents or Correspondents engaged to file or prosecute patent applications overseas;
Service Providers, such as IT, cloud storage, accounting, or administrative service providers, who are contractually bound to protect confidentiality and only process personal data strictly for the purposes for which their services have been engaged;
Financial institutions, for the processing of payments; and
Professional, financial and legal advisors, tax advisors, auditors, insurers and insurance brokers, whom we engage to provide services to us.
We would also disclose personal data in the following circumstances:
(i) we are required to do so by law;
(ii) in response to a request from law enforcement authorities, regulatory authorities or other government agencies;
(iii) to comply with a court order or direction from a government agency or regulatory authority ordering the disclosure of the personal data; and
(iv) where the disclosure is necessary for investigations or legal proceedings.
5. Cross-Border Transfers
As patent filings frequently involve overseas jurisdictions, personal data may be transferred outside Singapore. Where this occurs, we take reasonable steps to ensure that the recipient provides a standard of protection comparable to that required under the PDPA, including through contractual obligations, professional confidentiality duties, or reliance on legally recognised transfer mechanisms.
6. Accuracy of Personal Data
We take reasonable steps to ensure that personal data collected by us is accurate and complete. Please promptly inform us of any changes or corrections.
7. Retention of Personal Data
Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected and as necessary for legal or business purposes , including:
The duration of the client relationship;
The life cycle of the relevant intellectual property rights; and
Compliance with legal, regulatory, and professional obligations.
8. Protection of Personal Data
We implement reasonable administrative, technical, and physical safeguards to protect personal data against unauthorised access, collection, use, disclosure, copying, modification, or disposal. These measures include access controls, secure storage, and confidentiality obligations.
9. Your Rights under the PDPA
Subject to the PDPA, you have the right to:
Request access to the personal data we hold about you;
Request correction of any inaccurate or incomplete personal data;
Withdraw consent to our use or disclosure of your personal data.
Please note that withdrawing consent may affect our ability to continue providing services to you, including ongoing or future filings with IPOS or foreign patent offices.
10. Complaints and Contact Information
If you have any questions, requests, or complaints relating to this Privacy Policy or our handling of personal data, please contact our Data Protection Officer:
Data Protection Officer
Name: Liu Da Rong
Email: enquiry@ludinip.com
We will endeavour to respond to all enquiries and complaints in a timely and reasonable manner.
11. Updates to Privacy Policy
We may revise or update portions of this Policy at any time and without prior notice to you. Please review this Policy from time to time so you are aware of any changes to the Policy that take effect from the date stated at the beginning of this Policy. If you do not agree with any of the changes or updates to the Policy, you have the option of withdrawing your consent to our collection, use, disclosure and processing of your Personal Data (please refer to Section 9 “Your Rights under the PDPA” above).